KincardineshireAncestors - Privacy Policy

Privacy policy

 

This privacy policy sets out how Kincardineshire Ancestors uses and protects personal information provided by enquirers, clients (and occasionally their living relatives), and individuals and companies that have been contacted while undertaking genealogical research. When you provide me with information by which you may be identified it will only be used in accordance with this policy.

 

Consent to the collection of personal information

Before genealogical research is started clients will be asked to agree to the collection and processing of personal information which is necessary in order to carry out the requested research for them. [The General Data Protection Regulations (GDPR) – (EU) 2016/679 do not require the consent of every living person found in the course of genealogical research (apart from the client) as this would prove “impossible or would involve a disproportionate effort”, for historical research purposes.]

 

What information do I collect about you?

I collect information which you have provided while using the contact form on this website, or in correspondence, or gathered whilst undertaking genealogical research for you:

• Your name and personal contact details (eg: email address, postal address and telephone number)

• Other information which you may provide

• Depending on the research requested I may obtain from you, or through genealogical research, information about living relatives (eg: names, details of birth and marriage, addresses and occupations).

 

Why do I collect this information?

Your information is collected:

• For administrative purposes

• To contact you in order to discuss your enquiry, plan your research, and report research findings

• For billing purposes

• To assist in the research that has been requested

 

What do I do with your information?

• All personal information is stored electronically on password and firewall protected devices, with a backup stored on an external drive which is kept in a locked cabinet.

• Paper copies of communication and research are stored in a locked cabinet.

• Occasionally material relating to a specific research project may be temporarily uploaded to a ‘cloud’ based storage space to facilitate transfer of large digital files. This copy will be deleted once the client has notified me that it has been downloaded.

 

Who might I share your information with?

• I will not share any personal information belonging to clients with anyone, unless I have written permission from the client, or am required by law enforcement agencies to do so.

• I will not use personal information belonging to clients (or any living relative being researched) for marketing purposes.

• If you choose to pay through PayPal I need to provide your name and email address to Paypal and your transactions will be subject to the PayPal Privacy Policy which you can read at: https://www.paypal.com/webapps/mpp/ua/privacy-full

 

How long do I keep your information?

• Copies of research carried out and client reports will be stored indefinitely. Clients often request further research at a later date and access to past research is required.
• Email communications with clients and potential clients are held for one year.
• Digitised and paper copies of all communications are held for seven years after the last communication in case further work is requested.

• Invoices, receipts, and contracts containing name and contact details are kept for seven years for tax purposes to comply with HMRC requirements.

 

How can you access the information I hold about you?

• You may request details of any personal information held about you.
• If you believe that any personal information I am holding about you is incorrect or requires updating please let me know.
• You have the right to have information removed from my systems (except where it is held for legal purposes eg: tax).

 

Website Information

Cookies - A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

• The Kincardineshire Ancestors website uses cookies.

• Third parties who provide web services to this website may also use cookies.

• Google Analytics is used to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users' computers. The information generated relating to this website is used to create reports about the use of the website. Google will store this information. Google's privacy policy is available at: https://policies.google.com/privacy?hl=en-GB&gl=uk

By using this website you consent to the use of cookies in accordance with the terms of this policy.

Contact form - This website uses the JSN Uniforms Contact Form Script.

Links to other websites - This website contains links to other websites which may be of interest to you. These sites are not covered by this privacy policy and Kincardineshire Ancestors are not responsible for the protection of information which you may provide to other websites.

 

Policy amendments

Kincardineshire Ancestors may change this privacy policy from time to time. You should check this page occasionally to ensure that you are happy with any updates.

 

Further information

If you have any questions about this privacy policy or your personal information which is held by Kincardineshire Ancestors please contact me using the email or contact page on this website. Evidence of your identity may be required.

 

Lorraine Stewart

Kincardineshire Ancestors

The Old Inn, Kirktown of Fetteresso

Stonehaven AB39 3UP

Scotland 

 

Email:

 

Data controller responsible for information collected by Kincardineshire Ancestors: Lorraine A.H. Stewart

Kincardineshire Ancestors Data Protection (or ICO) Registration Number: ZA006107

Privacy policy last updated May 2018.